Solicitation of Supplier Declarations
Automate the collection of critical supplier information for the correct calculation of the preferential origin of goods
Why choose MIC’s solicitation of supplier declarations software?
Accurate supplier declarations are critical for the calculation of the preferential origin of goods and to getting rules of origin certifications correct. If these are delayed, incomplete or inaccurate, this can lead to incorrect information being given to customs authorities. In turn, this can result in a range of consequences, from shipments being delayed at ports until the correct documentation is provided through to the potential for additional costs if firms have incorrectly claimed tariff-free status.
Therefore, the ability to manage and to automate the collection of critical information easily in one place, needs to be key for a comprehensive tool to solicit supplier declarations.
MIC’s software to solicit supplier declarations offers easy assignment and maintenance of suppliers and provides automated and standardized processes for supplier declaration management, regardless of the country suppliers are located in. This is provided via an innovative supplier portal for direct data entry and/or file uploads by the supplier, including the option for the supplier to expire or modify specific part origin information and to enter additional key information (e.g. commercial country of origin, tariff number, non-originating material value, export control classification).
Benefits
Save Time with Automated Supplier Declaration Issuance
Automated issuance of supplier declarations significantly reduces manual processing time, enabling rapid and accurate compliance with Free Trade Agreements (FTAs) and optimizing operational efficiency
Cut Costs by Leveraging Over 250 Active FTAs
Efficient management of supplier declarations leverages over 250 active FTAs to minimize customs duties, enhancing supply chain effectiveness and reducing overall import costs
Ensure Compliance with Comprehensive Audit-Ready Documentation
By minimizing manual data entry and redundancy and maintaining comprehensive documentation for audits, the system ensures adherence to global trade regulations and mitigates compliance risks
Highlighted Features
MIC’s automated solicitation of supplier declaration software offers many features like global standardization of the supplier declaration management process, easy assignment and maintenance of suppliers or workflow-based allocation of suppliers to selected team members and many more.
Long-term and purchase order-based supplier declarations
Manage both long-term and purchase order-specific supplier declarations efficiently, ensuring compliance with FTAs for recurring shipments. This reduces redundant data collection and simplifies regulatory adherence, crucial for maintaining uninterrupted global supply chains.
Direct data upload from ERP, purchasing and warehouse systems (e.g. SAP S/4HANA)
Seamless integration with systems like SAP S/4HANA automates the upload of supplier details, parts data and pricing. This eliminates manual entry, enhancing data accuracy and accelerating origin determination, crucial for efficient customs management.
Manual and/or automated requests for supplier declarations - via web, e-mail or paper
Choose between manual or fully automated requests through web, email or paper, optimizing flexibility in handling supplier data. This ensures faster response times and accurate submission, vital for maintaining trade compliance and avoiding costly delays.
Flexible options to sign supplier declarations as per FTA’s requirements
Adapt to multiple FTA regulations with customizable signing options, ensuring legal compliance across jurisdictions (including electronic signatures, mouse signatures, and traditional physical signatures). This feature minimizes compliance risks and ensures smooth cross-border operations by adhering to specific legal requirements for declarations.
Automated, intelligent follow-up process that includes a multi-level reminder mechanism
The system’s automated follow-up mechanism sends tiered reminders, ensuring timely receipt of declarations. This minimizes supply chain disruptions, ensuring businesses remain compliant while avoiding penalties for late submissions or missing documentation.
Automated supplier requests based on bill of materials usage
Supplier requests are automatically generated based on bill of materials, streamlining the collection of origin data for all components. This level of automation enhances supply chain transparency and ensures alignment with complex origin rules in global trade.
Web portal for direct data entry and/or file uploads by the supplier
This includes the option for the supplier to expire or modify specific part origin information and to enter additional key information (e.g. non-preferential country of origin, tariff number, non-originating value, export control classification).
Automatic collection of key information for supplier declarations through ERP/host system(s) integration
Complete archive for audit purposes
FTA Management Software Modules
Resources
How ZF benefits from the new EU-UK Trade and Cooperation Agreement from the start
- News rules of origin requirements due to end of Brexit transition period
- Fast implementation to leverage from the EU-UK trade agreement benefits
- Overcome uncertainty of EU-UK trade agreement going effective
Get in touch
Have questions about our company or products? Reach out to us, and our sales team will be happy to assist you. Or take advantage of the opportunity to explore how MIC solutions can elevate your business, with expert guidance from one of our specialists.